Conventions, Exhibits, and Trade Shows at Drawbridge Hotel

The Drawbridge Hotel offers 30,000 sq. ft. of exhibit meeting and banquet space. London Hall is the largest hotel event room in Northern KY and can accommodate up to 1,500 people, theater style.

The hall has soaring ceilings and divides into three sections: House of York, House of Tudor and House of Stuart. The House of Stuart is the middle and largest section of the room. London Hall is complimented with English Tudor decor, including custom paintings, chandeliers, beveled mirrored panels and Tudor molding. London Hall has its own lobby and registration area and an easily accessible truck loading/staging area.

Also in the London Hall section are four smaller breakout rooms, with close access to the parking lot. These rooms are perfect for breakouts, smaller business meetings, conferences and intimate social events.

Diagrams

Your Catering Manager will need the diagram of the exhibit space layout and your electrical requirements at least 14 days in advance. Included on the diagram should be the exhibitor name, a listing of the equipment needed per booth and overall electrical needs.

Package Delivery

Delivery of packages requires proper labeling. Be sure to notify the Catering Manager of the anticipated delivery dates, number of packages and storage requirements. The Drawbridge cannot guarantee storage space availability more than 5 business days prior to your event. Labeling should include the appropriate show or event, noting the dates and the key Drawbridge Catering Manager. Return shipping is the responsibility of the individual exhibitor or your group's exhibit coordinator.

Shipping Procedures

The Drawbridge Hotel does not have a shipping and receiving dock, fork lift or any other type of mechanical device to off load or load a truck. The following shipping and receiving guidelines should be followed:

Packages, boxes, crates or equipment that weigh more than 200 lbs. should be delivered by a truck that is equipped with a lift gate or similar mechanical means that can place the item on to the ground from the bed of the truck.

The person in charge should check with the drayage or freight company to ensure that it has the proper equipment.

Exhibit and display items weighing 200 lbs. or more must be handled by the exhibitor and/or the designated drayage company.

The Drawbridge does not arrange or pay for shipping. The Drawbridge will transport freight items under 200 lbs. to the Maintenance Building for pick up.

Loading Garage

This area is directly accessible to London Hall and the wing rooms. It provides sheltered space for loading and unloading freight. Cars and small trucks can be driven into London Hall from the garage. See your Catering Manager for special instructions. Please make arrangements directly with the carrier and notify Convention Services at 859-344-7874.

Exhibit Booths & Locations

If necessary, your Catering Manager can provide assistance in suggesting local convention and show decorators. Please consult with your Catering Manager for important help in placing exhibitors in the hall to best suit their individual needs, as well as to meet state and local fire and safety codes. Booths that require 220V electricity should be placed along the back wall. All exhibits and equipment need to be removed immediately following the trade show.

Extension Cords

Extension cords are available. A security deposit and daily rental fee will be assessed.

Internet

We provide complimentary wireless internet access in our Event Space & Business Center. Hardwire access is available in both halls with advance notice at a fee.

Business Center

Complimentary access to our Business Center is available to registered hotel guests.